Montana Document Scanning Service

What are the advantages of document imaging?

• Improve business efficiency
• Securely manage information
• Reduce retrieval times
• Reduce storage cost
• Improve customer service
• Seamless integration with existing software
• 24 hour access – 365 days a year
• Multiple search fields
• Simplify disaster recovery
• Enhance security and compliance
• Retention schedules / legal compliance
• Liability reduction

Why Document Imaging?

No matter what industry you are in, the handling of paper within your organization is a major expense. Valuable time and resources are wasted to locate and retrieve paper files. Then there is the cost of regenerating documents that have been misplaced or lost. These expenses can impact an entire organization.

How Can We Help?

We can provide on-line access to your corporate information, give you the advantage of accessing any document, anywhere, any time. Your critical business data will be secure from theft and disaster. Our system is compliant with a wide variety of government standards and regulations. Eliminate copying, faxing and document filing costs in addition to eliminating on-site storage cost for files and file cabinets.

What We Do

• Detailed analysis to create a program specific to your needs
• Pick up documents from your office
• Prepare documents for scanning (remove staples, clips, etc.)
• Scan and index your documents
• Store the scanned images in our repository (iChamber, level 4 secure data center)
• Scanned images can also be burned to CD / DVD
• Paper documents can be stored at our secure facility or shredded after 3-6 months
• Secure access to your documents 24/7, 365 days a year from your desktop
• You put the documents in a box, and let us do the rest
• Saves time, effort and allows you to concentrate on your core business
• No need to buy hardware or software
• No IT staff needed to manage an internal system
• Disaster protection from hurricanes, fires, floods and theft

Document Imaging Solutions

The MRM Records Management team offers a variety of document imaging solutions, from turnkey to self-managed:

• Service Bureau Solution. Our team is available to handle all aspects of your imaging program, including picking up documents from your office, scanning and indexing them, and storing them in our highly secure data center for ready access. You’ll be able to retrieve images readily over the Web or by email, or we can save them to CD or DVD for your use.
• Backend Solution. If you prefer, you scan and index documents yourself and turn them over to us for protected storage in our secure data center. Our online service makes the process easy – allowing you to transfer files directly from a high-efficiency scanner to our secure, hardened data center. You can scan and index a single document or batches of documents related to a given project. Stored files can be saved to a file, faxed, emailed or printed from the moment they are scanned.
• Scan on Demand Solution. If you store hard copies of important business records with MRM, we can scan documents on demand as you need them. Once images are in electronic form, we provide Web access, email them to you or save them to a CD or DVD and deliver to your place of business.
• Enterprise Solution. If you prefer to manage your own imaging program, MRM experts can help you set up the systems and software you need to scan and store critical documents internally.

Regardless of the solution you choose, images stored on our premises are housed in our secure data center. For maximum protection, we not only mirror scanned images, but also back them up to tape for storage in an offsite vault. Each file is easily traceable for compliance with Sarbanes Oxley, HIPPA and other government regulations governing the privacy and protection of information.

The MRM Advantage

• Flexible options to meet your needs and your budget
• Scanning and retrieval available from your desktop
• Built-in redundancy
• On-demand access
• Multiple output options (Internet, intranet, email, CD, DVD)
• SAS 70 Type II audited repository
• Compliant with state and federal regulations governing information protection